city of San Antonio


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File #: 20-7160   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 1/14/2021
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $461,400.00, included in the respective department's FY 2021 Adopted Budget: (A) River Birch Way, LLC, dba Batteries Plus Bulbs, and Genuine Parts Company, dba NAPA Auto Parts, for automotive, industrial, and utility batteries; and (B) Ask Reply, Inc., dba B2GNOW, for diversity management software for the Economic Development Department. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. River Birch Way, LLC dba Batteries Plus Bulbs & Genuine Parts Company (NAPA) - Contract Summary Sheet, 3. Bid Tab - Automotive, Industrial, and Utility Batteries, 4. Ask Reply, Inc. dba B2GNOW - Contract Summary Sheet, 5. Bid Tab - B2GNOW Software for EDD, 6. Certificate of Exemption - B2GNOW Software for EDD, 7. Draft Ordinance
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

1/14/2021 Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $461,400.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. River Birch Way, LLC dba Batteries Plus Bulbs and Genuine Parts Company (NAPA) for Automotive, Industrial, and Utility Batteries, $375,000.00 annually (2 contracts, Solid Waste Management, Building & Equipment Services, Fire, and Aviation Departments)
B. Ask Reply, Inc. dba B2GNOW for B2GNOW Software for EDD, $86,400.00 annually for initial term; $435,570.00 contract term (1 contract, Economic Development and Public Works Departments)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. River Birch Way, LLC dba Batteries Plus Bulbs and Genuine Parts Company (NAPA) for Automotive, Industrial, and Utility Batteries, $375,000.00 annually, upon award though December 31, 2023 with two, one-year renewal options - will provide automotive, industrial, and utility batteries to support various types of vehicles and equipment. Units utilizing the batteries include passenger vehicles, emergency, light, medium, and heavy-duty trucks, utility vehicles, and other various equipment. This contract will support vehicles and equipment utilized throughout the City.

Sole Source:
B. Ask Reply, Inc. ...

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