city of San Antonio


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File #: 20-7469   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 2/11/2021
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $507,000.00, included in the respective department's FY 2021 Adopted Budget: (A) Alamo Distribution LLC, dba Alamo Iron Works, and HD Supply Construction Supply, LTD, for reinforced steel and wire mesh; (B) Samuels Glass Company for building glass maintenance, repair and replacement services for various City locations; and (C) Helena Agri Enterprises, LLC, for herbicides. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. Alamo Distribution LLC & HD Supply Construction Supply LTD - Contract Summary Sheet, 3. Samuels Glass Company - Contract Summary Sheet, 4. Bid Tab - Building Glass Maintenance & Replacement, 5. Helen Agri Enterprises - Contract Summary Sheet - AC Herbicides, 6. Bid Tab - Herbicides, 7. Draft Ordinance, 8. Ordinance 2021-02-11-0091
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

2/4/2021 Annual Contracts


SUMMARY:

An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $507,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Alamo Distribution LLC dba Alamo Iron Works and HD Supply Construction Supply, LTD for Reinforced Steel and Wire Mesh, $67,0000.00 annually (2 contracts, Public Works)

B. Samuels Glass Company for Building Glass Maintenance and Replacement, $201,000.00 annually (1 contract, Citywide)

C. Helena Agri Enterprises for Herbicides, $239,000.00 annually (1 contract, Public Works)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Alamo Distribution LLC dba Alamo Iron Works and HD Supply Construction Supply, LTD for Reinforced Steel and Wire Mesh, $67,0000.00 annually, upon award through December 31, 2023, with two, one-year renewal options - will provide the Public Works Department with a contractor that will furnish and deliver reinforcing steel, welded wire and dowels for the maintenance and repair of city highways, streets and bridges.

B. Samuels Glass Company for Building Glass Maintenance and Replacement, $201,000.00 annually, upon award though October 31, 2023 with two, one-year renewal options - will provide full service glass maintenance, repair and replacement services for...

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