city of San Antonio


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File #: 21-3664   
Type: Misc - Professional Services Agreements
In control: City Council A Session
On agenda: 6/17/2021
Posting Language: Ordinance approving an Event Merchandise Services Agreement with River City Merchandising, LLC, to provide staffing and equipment to sell event approved merchandise at the Alamodome during event days for a one-year term with two one-year renewal options. This a revenue agreement valued at approximately $220,000.00 in annual commissions to the City and deposited into the Community and Visitor Facilities Fund and $30,000.00 in service fees to River City Merchandising, LLC. [Alex Lopez, Assistant City Manager; Patricia M. Cantor, Executive Director, Convention and Sports Facilities]
Indexes: Alamodome
Attachments: 1. Contract Disclosure, 2. Draft Ordinance
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT: Convention & Sports Facilities


DEPARTMENT HEAD: Patricia Muzquiz Cantor, Executive Director



COUNCIL DISTRICTS IMPACTED: 2


SUBJECT:

Event Merchandise Services at the Alamodome

SUMMARY:

An Ordinance authorizing an Event Merchandise Services Agreement with River City Merchandising, LLC, to provide staffing and equipment to sell event approved merchandise at the Alamodome during event days for a one-year term with two, one-year renewal options. This is a revenue agreement valued at approximately $220,000.00 annual commissions to the City and approximately $30,000.00 in annual service fees to River City Merchandising, LLC.

BACKGROUND INFORMATION:

This ordinance is requesting City Council consideration and action for a proposal submitted by River City Merchandising, LLC to provide staffing and equipment to sell event approved merchandise at the Alamodome during event days. The Convention and Sports Facilities (CSF) Department hosts a wide range of events at the Alamodome. The Alamodome is a 65,000 seat multi-purpose sports and entertainment facility that hosts events such as concerts, boxing, cheer competitions, motor sports, ice shows, conventions, community events, civic events, soccer, basketball and football games.

The City currently has an informal agreement for event merchandise services at the Alamodome. The new contract would provide consistency in servicing the events booked at the Alamodome.

On February 24, 2020, a Request for Proposal was released to solicit a vendor for event merchandise services. The RFP was advertised in the San Antonio Express-News, TVSA channel, the City's Bidding and Contracting Opportunities website, the San Antonio e-Procurement System (SAEPS) and an email notification was released to a list of potential Respondents. The proposals were due on March 30, 2020. A total of one (1) firm responded to the RFP and was deemed eligible for review. Due the pandemic ...

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