DEPARTMENT: Finance
DEPARTMENT HEAD: Troy Elliott
COUNCIL DISTRICTS IMPACTED: Citywide
SUBJECT:
Purchase of Light Utility Vehicles
SUMMARY:
This ordinance authorizes acceptance of bids from Mission Golf Cars, DeWinne Equipment Company, Professional Turf Products and Ewald Kubota Tractor to provide 34 light utility vehicles for a total cost of $417,356.72. Funding for this purchase is available from the Equipment Renewal and Replacement Fund in the amount of $352,214.63, $8,580.00 from the Fire Department General Fund and $56,562.09 from the Parks and Recreation General Fund.
BACKGROUND INFORMATION:
Submitted for City Council consideration and action is the tabulation of seven competitive bids to provide 29 replacement and 5 additional light utility vehicles for a total cost of $417,356.72. These units will be utilized by Transportation & Capital Improvements, Alamodome and Convention Facilities, Parks & Recreation, Center City Development and Operations, and Fire departments for various yard, warehouse, and field work and projects throughout the City. These vehicles include electric and gasoline powered golf carts and off-road utility vehicles.
Responses to the Invitation for Bid (IFB) were evaluated based upon the published bid specifications:
ISSUE:
These contracts will provide for the purchase of 34 light utility vehicles, to meet the needs of six City departments. These units will be used by the departments for a variety of tasks to include: loading and off-loading of materials, construction and roadway projects, landscaping, field maintenance, supply transport, and additional project support throughout the City.
The equipment being purchased has a one year warranty; 100% parts and labor, for any manufacturer’s defects for items of its manufacture. Warranty shall commence from the date the City accepts delivery of vehicle. The life expectancy for these units is 60 months.
The Small Business Economic Development Advocacy (SBEDA) Ordinance requirements were waived due to the lack of small, minority, and/or women businesses available to provide these goods and services.
The Veteran-Owned Business Program does not apply to good/supplies contracts, so no preference was applied to this contract.
ALTERNATIVES:
The current equipment scheduled for replacement has met its age and /or hour requirement cycles and are no longer economically feasible to repair. If the replacement equipment is not purchased, necessary field work may be compromised thus creating the potential for delays in the delivery of essential services to the citizens of San Antonio.
FISCAL IMPACT:
This ordinance authorizes contracts for the purchase of 34 light utility vehicles for a total cost of $417,356.72, of which $352,214.63 is available from the Equipment Renewal & Replacement Fund.
The amount of $65,142.09 is available from the General Fund of which $8,580.00 will be funded from the Fire Department budget and the amount of $56,562.09 will be funded from the Parks & Recreation Department budget.
RECOMMENDATION:
Staff recommends the approval of these contracts in the cumulative amount of $417,356.72 to purchase 34 light utility vehicles as follows: $17,970.00, awarded to Mission Golf Cars, $344,251.24 awarded to DeWinne Equipment Company, $38,598.48 awarded to Professional Turf Products, and $16,537.00 awarded to Ewald Kubota Tractor.
These contracts are procured on the basis of low bid and a Contracts Disclosure Form is not required.