City of San Antonio - File #: 19-2249

• File #: 19-2249
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 4/4/2019
• Posting Language: Ordinance authorizing the following contracts establishing unit prices for goods and services for an estimated annual cost of $128,000.00, funded through the departments' FY 2019 Adopted Operating Budgets: (A) Buckeye International, Inc. DBA Buckeye Cleaning Center - San Antonio for concentrated chemicals with dilution systems; (B) Reddy Ice for ice; and (C) Dataminr, Inc. for the incident detection and alerting system for the San Antonio Police Department. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

4/4/2019 Annual Contracts


SUMMARY:

An ordinance awarding three contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $128,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Buckeye Cleaning Center San Antonio for Concentrated Chemicals with Dilution System, $56,000.00 annually (1 contract, Citywide)

B. Reddy Ice for Ice, $37,000.00 annually; $185,000.00 contract period (1 contract, Citywide)

C. Dataminr, Inc. for Incident Detection and Alerting System, $35,000.00 Initial Nine Month Term; $129,000.00 Total Contract Value (1 contract, San Antonio Police Department)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Buckeye Cleaning Center San Antonio for Concentrated Chemicals with Dilution System, $56,000.00 annually, upon award through January 31, 2021, with two, one-year renewal options - will provide various City departments with a contractor to furnish janitorial concentrated chemicals and dilution dispensing systems. These concentrated chemicals can be utilized in various applications such as glass cleaner, restroom cleaner, multi-use cleaner and germicidal cleaner, depending on the dilution ratio. Contractor will also provide maintenance at no additional cost to the City to the dispensing systems to achieve maximum longevity of use. Supply ...