city of San Antonio


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File #: 19-1623   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 3/7/2019
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $978,776.00, included in the respective department's FY 2019 Adopted Budgets: (A) Timeless Solutions for cleaning and sanitation of vehicles for SAPD and SAFD; (B) Dallas Trailer Repair Co. Inc. for Dadee/Scorpion refuse truck body parts; (C) Cartegraph Systems, LLC for Cartegraph upgrades with maintenance & support; (D) HD Supply Facilities Maintenance, Ltd. for maintenance, repair and operating supplies; and (E) EBSCO Industries, Inc. for an amendment to the EBSCO Publishing license agreement. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. 61-10781 Timeless Solutions, 3. Bid Tab, 4. 61-10858 Dallas Trailer Repair, Co, Inc., 5. Bid Tab, 6. COE, 7. 61-11079 Cartegraph Systems, LLC, 8. Bid Tab, 9. COE, 10. 61-10939 HD Supply Maintenance, Ltd., 11. Bid Tab, 12. A875 EBSCO Master License Agreement, 13. Amendment 3, 14. Draft Ordinance, 15. Ordinance 2019-03-07-0177
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

3/7/2019 Annuals


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $978,776.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Timeless Solutions for Cleaning and Sanitation of Vehicles for SAPD and SAFD, $47,000.00 annually; $188,000.00 total contract value (1 contract, San Antonio Police Department and San Antonio Fire Department)

B. Dallas Trailer Repair Co., Inc. for Dadee/Scorpion Refuse Truck Body Parts, $150,000.00 annually (1 contract, Solid Waste Management Department)

C. Cartegraph Systems, LLC for a Cartegraph Upgrades with Maintenance & Support, $37,595.00 Year One; $205,170.50 total contract amount (1 contract, Transportation & Capital Improvements)

D. HD Supply Maintenance, Ltd. for Maintenance, Repair and Operating Supplies, $700,000.00 annually (1 contract, Citywide)

E. EBSCO Publishing for an amendment to the EBSCO Database subscription licenses, $44,181.00 Year One; $135,116.00 total contract value (1 contract, San Antonio Public Library)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. Timeless Solutions for Cleaning and Sanitation of Vehicles for SAPD and SAFD, $47,000.00 annually; $188,000.00 total contract value, upon award through January 31, 2021, with two, one-year renewal options -...

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