city of San Antonio


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File #: 19-7462   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 11/7/2019
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $782,000.00: (A) Airport Lighting Systems, Inc. for airfield runway lighting parts, signs, and accessories; (B) Safety Supply, Inc. for electrolyte replacement drinks; and (C) Centerline Supply, Vulcan Inc., dba Vulcan Signs, and Xcessories Squared Development & Mfg, Inc. for traffic posts & hardware. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. 61-11673 Airport Lighting Systems, Inc., 3. 61-11673 Bid Tab, 4. 61-11691 Safety Supply, Inc., 5. 61-11691 Bid Tab, 6. 61-11776 Centerline Supply, Vulcan Inc. dba Vulcan Signs, and Xcessories Squared Development & Mfg, Inc., 7. 61-11776 Bid Tab, 8. Draft Ordinance, 9. Ordinance 2019-11-07-0896
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

11/7/2019 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $782,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Airport Lighting Systems, Inc. for Airfield Runway Lighting Parts, Signs, and Accessories, $180,000.00 annually (1 contract, Aviation)

B. Safety Supply, Inc. for Electrolyte Replacement Drinks, $76,000.00 annually (1 contract, Citywide)

C. Centerline Supply, Vulcan Inc., dba Vulcan Signs, and Xcessories Squared Development & Mfg, Inc. for Traffic Posts & Hardware, $526,000.00 annually (3 contracts, Transportation & Capital Improvements)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. Airport Lighting Systems, Inc. for Airfield Runway Lighting Parts, Signs, and Accessories, $180,000.00 annually, January 1, 2020 through December 31, 2022, with two, one year renewal options - will provide the Aviation Department with airfield lighting parts for both San Antonio International Airport and Stinson Municipal Airport. Airport lighting includes fixtures, lamps, bulbs and accessories including light bases, transformer housings, junction boxes, cover plates, and all other accessories needed for the proper operation of airfield lighting and to meet FAA requirements.

B. Safety Supply...

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