city of San Antonio


Share to Facebook Share to Twitter Bookmark and Share
File #: 21-1233   
Type: Grant Applications and Awards
In control: City Council A Session
On agenda: 2/11/2021
Posting Language: Ordinance approving the submission of a Child Care Services Quality Initiative Grant application and acceptance of $1,204,793.00, if awarded, for the period of March 1, 2021 to February 28, 2022 with up to four one-year extensions;; and approving a personnel complement of an additional 10 positions for a revised personnel complement of 80 positions for the Department of Human Services. [Lori Houston, Assistant City Manager; Melody Woosley, Director, Human Services]
Attachments: 1. CCS FY2021 Budget - Revised, 2. CCS FY2021 Personnel Complement, 3. Draft Ordinance, 4. Ordinance 2021-02-11-0095

DEPARTMENT: Human Services

 

 

DEPARTMENT HEAD: Melody Woosley

 

 

COUNCIL DISTRICTS IMPACTED: Citywide

 

 

SUBJECT:

 

FY 2021 Child Care Quality Services Grant

 

 

SUMMARY:

An Ordinance authorizing the submission of a Child Care Services Quality Initiative grant application to Workforce Solutions Alamo (WSA) and acceptance of up to $1,204,793.00 if the grant is awarded.  The term of the grant is for one year between March 1, 2021 to   February 28, 2022 with up to four one-year extensions. This award will support 10 new positions with revised personnel complement of 80 positions for Department of Human Services (DHS).

 

Furthermore, this ordinance authorizes the Director of  DHS  to  initiate,  negotiate,  and  execute  any  and all necessary documents to effectuate the acceptance of the referenced grant, and to execute  contract  amendments pertaining to this contract. This ordinance also authorizes the acceptance of additional funding, if awarded, in an amount up to 20% of the total amount awarded to the grant.

 

 

 

BACKGROUND INFORMATION:

The Texas Workforce Commission (TWC) administers the State’s subsidized childcare program funded through the U.S. Department of Health and Human Services (HHS), Child Care Development Block Grant (CCDBG). TWC contracts with WSA  to  implement the program. Through a competitive process, WSA awards contracts to local agencies to provide program services. For over 30 years, DHS has managed the Child Care Subsidy program in Bexar and 12 rural counties comprising the Alamo Workforce Development Area. The program provides subsidized childcare to families meeting income and other qualification requirements.

 

TWC also contracts with WSA to implement the Child Care Services Quality Initiative, also known as Texas Rising Star (TRS).  This quality initiative provides mentorship and assessments to qualify local childcare centers as TRS providers (high quality childcare centers). Currently, the initiative is jointly managed by DHS and another contractor.  DHS provides assessments to determine if childcare centers   meet TRS qualifications and continues ongoing monitoring for as long as a center agrees to participate in the          TRS program. DHS was notified that WSA decided  to  recompete  the  Child  Care Services Quality Initiative with an expectation that only one grantee would  be  awarded  to  manage  both aspects  of  the  contract.  The RFP was released on November   13, 2020 and responses were due December   15, 2020.

 

On January 22, 2021, the WSA Board  approved  an  award  to  the  City  of  San  Antonio for full management of the Child Care Services Quality Initiative.

 

 

ISSUE:

This ordinance authorizes the submission of a  Child  Care  Services  Quality  Grant  application  and  associated  grant documents to  Workforce  Solutions  Alamo,  and  acceptance  upon  award  of  grant  funds  in  an  amount  up to $1,204,793.00 for the period  of  March  1,  2021 to  February  28,  2022 with  up  to  four  one-year  extensions,  not to exceed a total of five years.

 

In response to the RFP released by WSA on November 13, 2020, DHS submitted a grant application on December 15, 2020.

 

Awarded funding will provide for Child Care Services Quality operational costs including revised personnel complement of 80 positions, which includes 10 new positions.

ALTERNATIVES:

Should authority to accept funding not be approved, WSA would award funding to another agency to operate           the Child Care Services Quality Initiative for the Alamo Workforce Board Area. Such an action may delay the provision of services to the community and may negatively impact the implementation of quality standards in childcare centers in the community.

 

 

FISCAL IMPACT:

An Ordinance authorizing the submission of a Child Care Services Quality Grant application and acceptance of

up to $1,204,793.00 for the period of March 1, 2021 to February 28, 2022 with up to four one-year extensions, not to exceed a total of five years. This award will support 10 new positions with revised personnel complement of 80 positions for DHS.

 

RECOMMENDATION:

Staff recommends approval of this ordinance ratifying the submission of a Child Care Services Quality Grant application and associated  grant  documents  to  Workforce  Solutions  Alamo,  and  acceptance  of  grant  funds  in  an amount up to $1,204,793.00 for the period of March 1, 2021 to February 28, 2022 for the CCS Program. Continuation of the Child Care Services Quality Initiative will ensure uninterrupted services to the community.

 

 

 

 

 

 

 

FISCAL ORDINANCE LANGUAGE:

SECTION 1. The City Manager or designee, or  the  Director  of  the  Department  of  Human  Services  (DHS)  or designee, is hereby  authorized  to  submit  a  grant  application  and  accept  additional  Child  Care  grant  funds  upon award from Workforce Solutions  Alamo  in  an  amount  up  to  $788,759.00 for  the  period  beginning  March  1,  2021 and ending February 28, 2022 with up  to  four  one-year  extensions,  not  to  exceed  a  total  of  five  years.  This award will increase the current budget to support 10 new positions  with  a  revised  personnel  complement  of  80 positions for DHS. A copy of the original grant application is on file with DHS.

SECTION 2. The City Manager or designee, or  the  Director  of  the  Department  of  Human  Services  (DHS)  or designee, is further authorized  to  initiate,  negotiate,  and  execute  any  and  all  necessary  documents  and  a  grant  contract to  effectuate  the  acceptance  of  the  grant  referenced  in  Section  1 of  this   ordinance   and   to   execute  contract amendments pertaining  to  this  contract  to  include  a)  carry-over  funds,  when  ascertained  and  approved  by the funding agency through a  revised  notice  of  award;  b)  line  item  budget  revisions  authorized  by  the  funding agency; c)  modifications  to  the  performance  measures  authorized  by  the  funding  agency  and  listed  in  the  contract so long as the terms of the amendment stay within the general parameters of the  intent  of  the  grant;  d)  no  cost extensions; e) amendments which will provide supplemental grant funds to  the  grant  by  the  funding  agency  in  an amount up to 20% of the total amount  initially  awarded  to  the  grant;  f)  reimbursement  increases  of  administrative funds for each  participant  served;  g)  amendments  funding  one  time  equipment  purchases  or  defined  program  services; and h) changes in  regulations  mandated  by  the  funding  agency,  if  awarded  and  matching  funds  are   available in City’s budget.

SECTION 3. Should funding be awarded, upon acceptance  of  this  award,  new  funds  and  internal  order  numbers  will be created, upon which the award amount  not  to  exceed  $788,759.00 will  be  appropriated  in  said  fund.  The budget, which is attached hereto and incorporated herein for  all  purposes  as  Attachment  III,  is  approved  and  adopted for entry in the City books.

SECTION 4.  The revised personnel complement of eighty (80)  positions,  which  is  attached  hereto  and   incorporated herein for all purposes as Attachment IV, is hereby approved.

SECTION 5. The financial allocations in this Ordinance are subject to approval by the Deputy Chief Financial  Officer,  City  of  San  Antonio. The  Deputy  Chief  Financial  Officer  may,  subject  to  concurrence  by  the  City  Manager or the  City  Manager's  designee,  correct  allocations  to  specific  SAP  Fund  Numbers,  SAP  Project  Definitions, SAP WBS  Elements,  SAP  Internal  Orders,  SAP  Fund  Centers,  SAP Cost  Centers,  SAP  Functional  Areas, SAP  Funds  Reservation  Document  Numbers,  and  SAP  GL  Accounts  as  necessary   to   carry   out   the   purpose of this Ordinance.

SECTION 6. This Ordinance is effective immediately upon the receipt of eight affirmative votes; otherwise, it is effective ten days after passage.