city of San Antonio


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File #: 21-2639   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 5/6/2021
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $4,089,000.00, included in the respective department's FY 2021 Adopted Budget: (A) PULLED - Gulf Coast Paper Co., Inc., dba Imperial Dade, and Safeway Supply, Inc., for janitorial supplies; (B) Otto Environmental Systems North America, Inc., for refuse containers; and (C) Multicultural Books & Videos for Spanish language books and media. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. Table of Contents, 2. Gulf Coast Paper & Safeway Supply, Inc. - Contract Summary Sheet, 3. Bid Tab - Janitorial Supplies, 4. Otto Environmental Systems North America, Inc. - Contract Summary Sheet, 5. Bid Tab - Refuse Containers, 6. Addendum I - Refuse Containers, 7. Multicultural Books & Videos - Contract Summary Sheet, 8. Bid Tab - Spanish Language Books & Media, 9. Certificate of Exemption - Sole Source, 10. Draft Ordinance, 11. Ordinance 2021-05-06-0298
DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

5/6/2021 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $4,089,000.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Gulf Coast Paper, a div. of Imperial Dade and Safeway Supply, Inc. for Janitorial Supplies, $2,429,000.00 annually (3 contracts, Citywide)

B. Otto Environmental Systems North America, Inc. for Refuse Containers, $1,641,000.00 annually (1 contract, Solid Waste Management)

C. Multicultural Books & Videos for Spanish Language Books and Media, $19,000.00 annually; $75,000.00 contract period (1 contract, San Antonio Public Library)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. Gulf Coast Paper, a div. of Imperial Dade and Safeway Supply, Inc. for Janitorial Supplies, $2,429,000.00 annually, upon award through December 31, 2023 with two, one-year renewal options - will provide the City with the purchase and 3-day delivery of a wide assortment of janitorial supplies utilized by over 400 City facilities located throughout the City. Over 3,000 items will be available discounted up to 55% from published catalog pricing. In compliance with the Office of Sustainability's initiative, this contract will provide "Environmentally Preferred" products.

Cooperative:
B. Otto Envi...

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