City of San Antonio - File #: 21-3276

• File #: 21-3276
• Type: Purchase - Annual Contract
• In control: City Council A Session
• On agenda: 5/20/2021
• Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $1,622,172.70, included in the respective department's FY 2021 Adopted Budget: (A) BG Interpool, Inc., for chemical treatment and maintenance for the Main Plaza fountains; (B) Vulcan Construction Materials, LLC, and Brauntex Materials, Inc., for ready mix concrete; (C) T&W Tire, L.L.C., for tires for emergency vehicles; and (D) OCLC, Inc.. for automated cataloging services for the San Antonio Public Library. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]

DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

5/20/2021 Annual Contracts


SUMMARY:

An ordinance awarding five contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $1,622,172.70. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. BG Interpool, Inc. for Main Plaza Fountains Chemical Treatment and Maintenance, $63,000.00 annually (1 contract, Center City Development and Operations)

B. Vulcan Construction Materials, LLC. and Brauntex Materials, Inc. for Ready Mix Concrete, $908,000.00 annually (2 contracts, Public Works Department)

C. T&W Tire for Emergency Vehicle Tires, $605,000.00 annually (1 contract, Fire Department)

D. OCLC, Inc. for Automated Cataloging for San Antonio Public Library, $46,172.70 year 1; $255,133.31 contract period (1 contract, San Antonio Public Library)

BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contracts procured on the basis of low bid:
A. BG Interpool, Inc. for Main Plaza Fountains Chemical Treatment and Maintenance, $63,000.00 annually, upon award through December 31, 2023 with two, one-year renewal options - will provide the Center City Development and Operations Department (CCDO) with a program for chemical treatments and pump maintenance for six (6) Public Interactive Water Features (PIWF) located at Main Plaza. The chemical treatments are required to protect the public from any water contact contamination. C...