city of San Antonio


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File #: 19-4817   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 8/8/2019
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $365,946.00, included in the respective departments' FY 2019 Adopted Budgets: (A) Advanced Healthstyles Fitness Equipment, Inc. for fitness equipment for SAPD substations; (B) 24-7 Software, Inc. for an incident management system for the Convention and Sports Facilities Department; (C) Unifirst Corporation for work uniform rental & laundry service; and (D) an amendment to the Digital Markets, Inc., DBA Vista Com contract for the purchase and installation of logging recorders for the San Antonio Public Safety Radio System. [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance]
Attachments: 1. TOC, 2. 61-11413 Advanced Healthstyles Fitness Equipment, Inc., 3. 61-11413 Bid Tab, 4. 61-11161 24-7 Software, Inc., 5. 61-11161 Bid Tab, 6. COE, 7. 61-11489 Unifirst Corporation, 8. 61-11489 Bid Tab, 9. 61-8876 Digital Markets, Inc., 10. Ordinance 2019-08-08-0588
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

8/8/2019 Annual Contracts


SUMMARY:

An ordinance awarding four contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $365,946.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:


A. Advanced Healthstyles Fitness Equipment, Inc. for Fitness Equipment for SAPD Substations, $76,250.00 annually; $305,000.00 contract period (1 contract, San Antonio Police Department)

B. 24-7 Software, Inc. for Incident Management System for CSF, $46,000.00 annually; $92,000.00 contract period (1 contract, Convention and Sports Facilities)

C. Unifirst Corporation for Work Uniform Rental & Laundry Service, $175,000.00 annually (1 contract, Citywide)

D. Digital Markets, Inc. DBA Vista Com for Amendment for Purchase and Installation of Logging Recorders for the San Antonio Public Safety Radio System, $68,696.00 increase; $1,316,619.00 total contract value (1 contract, Aviation)


BACKGROUND INFORMATION:

The City of San Antonio utilizes annual contracts for procuring high volume repetitive purchases. Annual contracts are an efficient method of securing the best prices through volume purchasing and reducing large amounts of work related to the bid process. Utilization of annual contracts allows the City to procure numerous different commodities in support of the normal daily operations.

Contract procured on the basis of low bid:
A. Advanced Healthstyles Fitness Equipment, Inc. for Fitness Equipment for SAPD Substations, $76,250.00 annually; $305,000.00 contract period, upon award through June 30, 2021 with two, one year renewal options - will provide the City of San Antonio Police Department with new fitness equipment, inclusive of all labor, material and equipment necessary for the ...

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