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File #: 21-3900   
Type: Purchase - Annual Contract
In control: City Council A Session
On agenda: 6/17/2021
Posting Language: Ordinance approving the following contracts establishing unit prices for goods and services for an estimated annual cost of $3,961,860.00, included in the respective department's FY 2021 Adopted Budget: (A) Gulf Coast Paper, Co., Inc., and Safeway Supply, Inc., for janitorial supplies; (B) Genuine Parts Company (NAPA) for replacement drum and brake repair parts for medium & heavy duty trailers; (C) Global ARFF Services, LLC, for Aircraft Rescue Fire Fighting vehicle preventive maintenance, inspection, diagnostics, repairs and parts for the San Antonio Airport System; (D) Johnson Controls, Inc., for the Metasys facility management system for the Alamodome; (E) Ungerboeck Systems International, Inc., for booking system software licenses, upgrades and maintenance and support for the Convention & Sports Facilities department; and (F) amendments to the annual contracts with Gateway Printing & Office Supply, Inc., Staples Contract & Commercial, Inc., Caprock Group, LLC, db...
Attachments: 1. Table of Contents, 2. Gulf Coast Paper, a div. of Imperial Dade and Safeway Supply, Inc. - Contract Summary Sheet, 3. Bid Tab - Janitorial Supplies, 4. Genuine Parts Company (NAPA) - Contract Summary Sheet, 5. Bid Tab - Medium Heavy Trailer Drum & Brake Parts, 6. Global ARFF Services - Contract Summary Sheet, 7. Bid Tab - ARFF Vehicle Preventive Maintenance, Inspection, Diagnostics, Repairs and Parts, 8. Johnson Controls - Contract Summary Sheet, 9. Bid Tab - CSF Metasys Facility Management System, 10. Certificate of Exemption - CSF Metasys Facility Management System, 11. Ungerboeck Systems International, Inc.- Contract Summary Sheet, 12. Bid Tab - Booking System Software & Licenses for Convention & Sports Facilities, 13. Certificate of Exemption - Booking System Software & Licenses for Convention & Sports Facilities, 14. Various Vendors - Amendment to Annual Contract for Office Furniture - Contract Summary Sheet, 15. Draft Ordinance, 16. Ordinance 2021-06-17-0456
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DEPARTMENT: Finance


DEPARTMENT HEAD: Troy Elliott


COUNCIL DISTRICTS IMPACTED: Citywide


SUBJECT:

6/17/2021 Annual Contracts


SUMMARY:

An ordinance awarding ten contracts to provide the City with commodities and services on an annual basis for the term of the contract, for an estimated annual cost of $3,961,860.00. This ordinance provides the procurement of the following items, as needed, and dependent on the Department's available budget, for the term of the contract:

A. Gulf Coast Paper, a div. of Imperial Dade and Safeway Supply, Inc. for Janitorial Supplies, $2,429,000.00 annually (2 contracts, Citywide)

B. Genuine Parts Company (NAPA) for Medium & Heavy Trailer Drum and Brake Parts, $300,000.00 annually (1 contract, Solid Waste Management Department)

C. Global Aircraft Rescue Fire Fighting (ARFF) Services for ARFF Vehicle Preventive Maintenance, Inspection, Diagnostics, Repairs and Parts for SAAS, $118,000.00 average annually (1 contract, Aviation)

D. Johnson Controls for Convention & Sports Facilities (CSF) Metasys Facility Management System, $655,000.00 average annually (1 contract, Convention & Sports Facilities)

E. Ungerboeck Systems International, Inc. for Booking System Software & Licenses for Convention & Sports Facilities, $84,860.00 Year 1; $150,654.00 contract period (1 contract, Convention & Sports Facilities)

F. Gateway Printing & Office Supply, Inc.; Staples Contract & Commercial, Inc.; Caprock Group LLC dba Texas Wilson Office Furniture & Services; and Workplace Resource, LLC for Change Order to Annual Contract for Office Furniture, $375,000.00 for a three-month period (4 contracts, Citywide)


BACKGROUND INFORMATION:

Contracts procured on the basis of low bid:
A. Gulf Coast Paper, a div. of Imperial Dade and Safeway Supply, Inc. for Janitorial Supplies, $2,429,000.00 annually, upon award through December 31, 2023 with two, one-year renewal options - will provide the City with the purchase and 3-day delivery of a wide assor...

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